The annual conference is a life-changing and affirming experience for most attendees. Rarely is there such a large gathering of queer individuals in STEM. We relish in community; we become energized through conversations; and we make friendships that can last a lifetime.

As a chapter leader, your ability to effectively fundraise directly relates to the number of lives you can change. We are here to support you so you can support your members. Whenever you have a question let us know. We are here for you!

Conference Overview

2025 oSTEM Conference Page: https://conference.ostem.org/

Location: Oregon Convention Center (OCC) in Portland, OR

Dates: October 16-18, 2025

Recommended Hotel in Room Block: Available Rooms - DoubleTree by Hilton Hotel Portland

• $199/night + 17% taxes for rooms with 2-beds (sleeps up to 4 people)
• 5 blocks from OCC and 1 block from light rail
• Deadline for room block is 9/24/2024 or until all rooms are booked. Do not wait to book!

Table of Contents

Financing the conference is made up of 6 phases:

1. School Rules
2. Budget Creation
3. Funding Source Identification
4. The Ask
5. Purchasing & Reimbursement
6. Reporting